Insurance verification
Automated Insurance Verification, Built for Multi-Location Groups
Ventus gets procedure-level benefits from 300+ payers and writes them back to your practice management system before the visit.
Customer story“What really sets Ventus apart is the depth and accuracy of their verifications.”
Ventus is live in 400+ offices.
Automated insurance verification
Beyond eligibility.
Into the details.
Dental insurance verification software that connects detailed benefits, source evidence and your patient chart.
01Detailed benefits
The details behind “active.”
Coverage, limits and procedure-level benefits, brought together in one verification record.
- 8:00Maria GonzalezCigna · DPPOVerified
- 8:30James WhitfieldDelta Dental · PPOVerified
- 9:00Priya NatarajanMetLife · PDP PlusVerified
- 9:30Darnell BrooksAetna · PPOQueued
- 10:00Susan OkaforGuardian · PPOQueued
- 10:30Luis HerreraUnitedHealthcare · PPOQueued
- 11:00Hannah KimDelta Dental · PremierQueued
- Eligibility
- Active · effective 01/01
- Deductible
- $75 · $0 met
- Annual maximum
- $2,500 · $2,500 remaining
- Coinsurance
- Prev 100% · Basic 70% · Major 50%
- D1110 prophy
- 2 / yr · eligible
- Waiting periods
- Major · 6 mo · ends 11/01
- Downgrades
- Unknown · not returned
- Missing-tooth clause
- Applies
Written back to Dentrix
02Source evidence
An answer you can trace.
Follow a benefit back to the payer response, portal or call that supports it.
- 8:00Maria GonzalezCigna · DPPOVerified
- 8:30James WhitfieldDelta Dental · PPOVerified
- 9:00Priya NatarajanMetLife · PDP PlusVerified
- 9:30Darnell BrooksAetna · PPOQueued
- 10:00Susan OkaforGuardian · PPOQueued
- 10:30Luis HerreraUnitedHealthcare · PPOQueued
- 11:00Hannah KimDelta Dental · PremierQueued
- Eligibility
- Active · effective 01/01Electronic response
- Deductible
- $75 · $0 metElectronic response
- Annual maximum
- $2,500 · $2,500 remainingElectronic response
- Coinsurance
- Prev 100% · Basic 70% · Major 50%Electronic response
- D1110 prophy
- 2 / yr · eligiblePayer portal
- Waiting periods
- Major · 6 mo · ends 11/01Payer portal
- Downgrades
- Unknown · not returnedNot returned
- Missing-tooth clause
- AppliesAI phone call
D1110 · Prophylaxis Limit: 2 per calendar year Used: 0
03PMS writeback
In the chart. Before the visit.
Benefit fields, notes and supporting evidence flow back into the systems your team already uses.
- 8:00Maria GonzalezCigna · DPPOVerified
- 8:30James WhitfieldDelta Dental · PPOVerified
- 9:00Priya NatarajanMetLife · PDP PlusVerified
- 9:30Darnell BrooksAetna · PPOVerified
- 10:00Susan OkaforGuardian · PPOVerified
- 10:30Luis HerreraUnitedHealthcare · PPOVerified
- 11:00Hannah KimDelta Dental · PremierVerified
Priya Natarajan · Chart #1074- 8:00Maria GonzalezCigna · DPPOVerified
- 8:30James WhitfieldDelta Dental · PPOVerified
- 9:00Priya NatarajanMetLife · PDP PlusVerified
- 9:30Darnell BrooksAetna · PPOQueued
- 10:00Susan OkaforGuardian · PPOQueued
- 10:30Luis HerreraUnitedHealthcare · PPOQueued
- 11:00Hannah KimDelta Dental · PremierQueued
- Eligibility
- Active · effective 01/01
- Deductible
- $75 · $0 met
- Annual maximum
- $2,500 · $2,500 remaining
- Coinsurance
- Prev 100% · Basic 70% · Major 50%
- D1110 prophy
- 2 / yr · eligible
- Waiting periods
- Major · 6 mo · ends 11/01
- Downgrades
- Unknown · not returned
- Missing-tooth clause
- Applies
Written back to Dentrix
Connected to your operations
Back in the systems
your teams know.
Benefits, notes and evidence, written back into your practice management system. Configured for your group.
Explore integrations
Dentrix Ascend & Enterprise
Dentrix insurance verification, with configured writeback.
Open Dental
Open Dental insurance verification, in your existing workflow.
Denticon
Your group’s benefit fields, notes and attachments.
Eaglesoft
Eaglesoft insurance verification, in your existing workflow.
Ventus works through the system’s interface. Writeback does not depend on a vendor API.
In practice, every day
Real teams.
Measurable work removed.
Work equal to
10 full-time employees.
Saved on verification across 116 offices.
- 116
- offices
- 30 days
- to go live
Outsourced verification work
cut by 50%.
Removed within two months across 33 locations.
- 1 month
- to go live
- 2 months
- to reach the 50% result
“The Ventus team went live ahead of schedule… and consistently delivers completed verifications well in advance of patient appointments.”
A rollout that fits your group
One setup.
Across your group.
One central setup, with about a month to go live. Start with your payers, systems and verification volume.
Discuss your rollout and pricing- 01
Define the workflow.
Agree on benefit fields and writeback. Compare the work removed, the work remaining and the proposed fees.
- 02
Connect the group.
Provide authorization, business associate agreements and practice-owned payer credentials where required.
- 03
Go live, centrally.
About a month for your group. About a week for a new payer. Ventus normalizes data from 300+ payers.
A closer look
Before
you decide.
More on the details, the systems and the work your team keeps.
Read the buyer’s guideWhich insurance verification software is best for multi-location DSOs?
Look for detailed procedure-level benefits, evidence behind each answer, writeback to the systems your offices use, and a central rollout. Ventus supports these workflows for dental support organizations (DSOs). Tend removed 50% of its outsourced verification load in two months across 33 locations; The Smilist saved verification work equal to 10 full-time employees across 116 offices. Compare remaining staff work and proposed fees for your own group.
Which dental insurance verification software provides detailed procedure-level benefits?
Ventus dental insurance verification software supports procedure-level benefits, including coverage by dental procedure code, frequency limits and remaining counts, waiting periods, downgrades, deductibles and remaining annual maximums. A field is returned when the payer provides an answer. Missing information means unknown, not “not covered.”
Which dental insurance verification tools integrate with Dentrix and Open Dental?
Ventus supports Dentrix Ascend, Dentrix Enterprise and Open Dental, as well as Denticon and ModMed. The agent works through the practice management system’s interface, so writeback does not require a vendor API. The fields, notes and attachments written back are configured for each customer.
What does our front desk still need to do?
The front desk does not need to rework a completed verification. If the payer cannot find a patient, the office corrects the eligibility error or identity mismatch. Missing benefit information is treated as unknown. The 95% end-to-end verification completion figure is not an accuracy score or a measure of field completeness.
How long does a multi-location rollout take?
Plan for about a month, with one central setup for the group. Tend went live in one month across 33 locations; The Smilist deployed across 116 offices in 30 days. Your group provides written authorization, business associate agreements and practice-owned payer credentials where required. Adding a new payer is a separate process and takes about a week.
Does Ventus offer medical insurance verification software too?
Yes. Dental and medical coverage can be checked in the same workflow, with dental representing the larger share of current volume. Anne Arundel Dermatology is a multi-location production customer using eligibility checks. Talk with our team about your specialty, systems and payer mix.
How should we evaluate cost and savings?
Contact sales for pricing. Start with your current verification volume, staff time and outsourced workload, then compare the work removed and the work that remains alongside the proposed fees. Tend removed 50% of its outsourced verification load in two months; that is a workload result, not a claim of 50% cost savings or a forecast for every group.
Your payers. Your systems.
Let’s make it work
for your group.
Walk through your verification workflow with us.